Local Travel : 40+ miles from UCR

Local Travel Guide

Non-Local Travel:  <300 Miles from UCR 

Non-Local Travel Guide

Non-Local/Out-of-State Travel: >300 Miles from UCR 

Non-Local/Out-of-State

During Your Travel Receipts

• During your trip, make sure to keep track of your receipts to submit them for reimbursement.
• Itemized receipts with payment method information are required for the following expense types:
  • Airfare
  • Lodging
  • Conference Registration
  • Any expenses of $75.00 or more
• When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
  1. Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose your physical receipt.
  2. Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.

After Your Trip Submitting a Travel Reimbursement Request

• When you return from your trip, you must complete the Visitor Reimbursement RequestWufoo form to report all expenses to be reimbursed using the receipts that you've obtained.
  • If you need assistance during this process, contact statadmin@ucr.edu for help.
• The Statistics Administrative Team will take care of preparing your expense report for you with the receipts you have provided.
• After the Expense Report has been routed and received all approvals, Accounting will issue payment.
  • Payments may take between 7-14 business days.
  • Payments will be issued by the method specified on the Expense Report (Check).

Vehicle Rental 

Lodging Expense 

Meal Receipt

Rideshare Receipt

Airfare Receipt 

Fuel Receipt 

Updates Coming Soon!