Planning your trip to UC Riverside - Each guest is responsible for arranging/booking airfare, ground transportation. Expenses can be reimbursed for applicable business dates, subject to eligibility requirements and based on location (reference travel guides below):
Local Travel: Less than 40 miles from UCR with no Overnight Lodging (Example: Palm Springs, San Bernardino, Riverside)
During your trip, make sure to keep track of your receipts to submit them for reimbursement.
Itemized receipts with payment method information are required for the following expense types:
Airfare
Lodging
Conference Registration
Any expenses of $75.00 or more
When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose your physical receipt.
Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.
After Trip
After Your TripSubmitting a Travel Reimbursement Request
When you return from your trip, you must complete the Visitor Reimbursement RequestWufoo form to report all expenses to be reimbursed using the receipts that you've obtained.
If you need assistance during this process, contact statadmin@ucr.edu for help.
The Statistics Administrative Team will take care of preparing your expense report for you with the receipts you have provided.
After the Expense Report has been routed and received all approvals, Accounting will issue payment.
Payments may take between 7-14 business days.
Payments will be issued by the method specified on the Expense Report (Check).
