Before You Travel Pre-Trip

• Before your trip, you must submit a Request (Pre-Trip) within Concur for approval.
  • For help on how to submit a Request (Pre-Trip) in Concur, follow the How-To Guide
  • Please allow 3-5 business days for Request (Pre-Trip) approval. You will NOT be able to submit expenses for reimbursement unless you have an approved Request (Pre-Trip).
• For instances where personal travel is included in your trip, or if you have other questions/concerns, please reach out to statadmin@ucr.edu prior to your trip for assistance.

During Your Travel Receipts

• During your trip, make sure to keep track of your receipts to submit them for reimbursement.
• Itemized receipts with payment method information are required for the following expense types:
  • Airfare
  • Lodging
  • Conference Registration
  • Any expenses of $75.00 or more
• When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
  1. Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose your physical receipt.
  2. Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.

After Your Trip Expense Report

• When you return from your trip, you must create an Expense Report to report all expenses to be reimbursed using the receipts that you've obtained.
  • If you need assistance during this process, you can follow the How-To Guide for help.
• Before an Expense Report can be submitted, you must have an approved Request (Pre-Trip).
• After the Expense Report has been routed and received all approvals, Accounting will issue payment.
  • Payments may take between 7-14 business days.
  • Payments will be issued by the method specified on the Expense Report (EFT/Direct Deposit or Check)

Concur How-To Guide

Generating an Airfare Comparison

Personal Travel

Travel Allowance - Foreign Per Diem

Vehicle Rental

Lodging Expense

Meal Receipt

Ride Share Receipt

Airfare Receipt

• G-28 Policy - University of California's policy on travel regulations.

• Fly America Act - Regulations for air travel that is funded by the federal government.

• For all other inquiries, please contact statadmin@ucr.edu.

Frequently Asked Questions

For further questions/concerns, please contact statadmin@ucr.edu.