Entertainment Reimbursements may be requested for costs incurred in support of a department-hosted or faculty-hosted meal or for light refreshments provided during a department-sponsored event.

PLEASE NOTE: Alcohol expenses are NOT eligible for reimbursement using State Funds (example: 19900). 

Effective September 1, 2025, the maximum allowable meal rates for entertainment and business meeting expenses have increased by approximately 10% in response to rising food prices.
New Maximum Per-Person Rates

• Breakfast: $34
• Lunch: $59
• Dinner: $103
• Light Refreshments: $24

These rates apply to all entertainment and business meeting meal expenses incurred on or after the effective date.
 

Important Notes

• The per-person amounts include food and beverages, labor, sales tax, service, and delivery charges

Please use the form below to submit an entertainment/event-related reimbursement request.

Entertainment Reimbursement Request Form

Non-Entertainment Reimbursements may be requested for out-of-pocket expenses incurred such as: fees for computer software, membership fees, virtual conference registration fees, etc. 

Please use the form below to request reimbursement for goods and/or services.

Non-Entertainment Reimbursement Request Form

The maximum reimbursement caps for Colloquium events including sales tax, fees, tip, etc. are listed below. Please adjust the tip as needed to stay within the per person amounts below as requests exceeding this cap may not be reimbursed. 

• Breakfast: $34 
• Lunch: $45 
• Dinner: $85

PLEASE NOTE: Alcohol is not covered under the colloquium budget and not eligible for reimbursement. Any alcohol purchases must be paid for out-of-pocket and listed separately on the receipt.

Parking expenses incurred for meals will be reimbursed using the non-Entertainment Reimbursement form. Note: Per policy, valet parking is not eligible for reimbursement. The following methods can be used: 

• Hotel or local garage parking 
• Metered street parking

Please use the form below to submit an entertainment/event-related reimbursement request.

Entertainment Reimbursement Request Form

BUS-79 Policy - University of California's policy for reimbursement of business meals and entertainment.