Before your trip, you must submit a Request (Pre-Trip) within Concur for approval.
For help on how to submit a Request (Pre-Trip) in Concur, follow the How-To Guide
Please allow 3-5 business days for Request (Pre-Trip) approval. You will NOT be able to submit expenses for reimbursementunless you have an approvedRequest (Pre-Trip).
For instances where personal travel is included in your trip, or if you have other questions/concerns, please reach out tostatadmin@ucr.edu prior to your trip for assistance.
During Trip
During Your Travel Receipts
During your trip, make sure to keep track of your receipts to submit them for reimbursement.
Itemized receipts with payment method information are required for the following expense types:
Airfare
Lodging
Conference Registration
Any expenses of $75.00 or more
When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose your physical receipt.
Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.
After Trip
After Your TripExpense Report
When you return from your trip, you must create an Expense Report to report all expenses to be reimbursed using the receipts that you've obtained.
If you need assistance during this process, you can follow the How-To Guide for help.
Before an Expense Report can be submitted, you must have an approved Request (Pre-Trip).
After the Expense Report has been routed and received all approvals, Accounting will issue payment.
Payments may take between 7-14 business days.
Payments will be issued by the method specified on the Expense Report (EFT/Direct Deposit or Check).
