Before your trip, you must submit a Pre-Trip within Concur for approval.
For help on how to submit a Pre-Trip in Concur, follow the How-To Guide
Please allow 3-5 business days for Pre-Trip approval. You will NOT be able to submit expenses for reimbursement unless you have an approved Pre-Trip.
For instances where personal travel is included in your trip, or you have other questions/concerns, please reach out to statadmin@ucr.edu prior to you trip to assist.
During Trip
During Your Travel
Receipts
During your trip, make sure to keep track of your receipts to submit them for reimbursement.
When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose your physical receipt.
Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.
After Trip
After Your Trip
Expense Report
When you return from your trip, you must create an Expense Report with the receipts that you've obtained.
If you need assistance during this process, you can follow the How-To Guide for help.
Before an Expense Report can be submitted, you must have an approved Pre-Trip.
After you submit the Expense Report and it gets approved, accounting will issue your payment within about 7-14 business days.
